{"id":7047,"date":"2023-02-21T13:02:02","date_gmt":"2023-02-21T21:02:02","guid":{"rendered":"https:\/\/policy.usc.edu\/?page_id=7047"},"modified":"2025-09-19T11:06:02","modified_gmt":"2025-09-19T18:06:02","slug":"new-policy-submission","status":"publish","type":"page","link":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/","title":{"rendered":"New Policy Submission"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\" id=\"block-c42fc3ce-4a55-492b-9721-a9c61443409b\">Step 1 \u2013 Policy Assessment &amp; Notification<\/h2>\n\n\n\n<p id=\"block-679c9d17-8833-4a72-b569-036de4826e6d\"><strong>A)&nbsp;<\/strong>Confirm the need and benefit for a new policy by:<\/p>\n\n\n\n<ul id=\"block-676a7a02-2793-4114-b966-5aa3f350225a\" class=\"wp-block-list\">\n<li>Reviewing the current library of policies to ensure necessity&nbsp;<\/li>\n\n\n\n<li>Identifying and consulting with appropriate subject matter experts (\u201cSMEs\u201d)&nbsp;<\/li>\n<\/ul>\n\n\n\n<p id=\"block-62c9edc5-dd2b-4c56-b764-0193211de897\"><strong>B)<\/strong>\u00a0Complete the\u00a0<a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=oazanZ84sUyhEwgb5swl_OngAeMCaQxKubG79RgnYHFUNlhSTkkzOVBVMVI0R1dNOFdYVEdST1lDSS4u\" target=\"_blank\" rel=\"noreferrer noopener\">Policy Assessment &amp; Notification Form<\/a>, which will be routed to the Office of Ethics and Compliance (\u201cOEC\u201d) for review. Policy owners are required to submit this assessment form when submitting a request for new USC policy or significant updates to existing USC policy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-0e33a462-e03b-4667-b690-332811934969\">Step 2 \u2013 Policy Development &amp; Stakeholder Engagement<\/h2>\n\n\n\n<p id=\"block-b8b3ddf8-9852-4d87-adaf-09e873e017d6\"><strong>A)&nbsp;<\/strong>Convene SMEs to draft the new or revised policy using the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/uscedu.sharepoint.com\/:w:\/s\/PolicyCollaborationSite\/EbhqBvqEWVNFg4qExN1aO4UBkC7pRTgBM-c8edfeI0lBrg?e=tvVNc1\" target=\"_blank\">University Policy Template<\/a>&nbsp;and&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/policy.usc.edu\/wp-content\/uploads\/2022\/08\/USC-Policy-Writing-Style-Guide-1.pdf\" target=\"_blank\">Policy Writing Style Guide<\/a>.<\/p>\n\n\n\n<p id=\"block-7b9e4445-ddc2-4ce4-8686-34cb0cdc8f97\"><strong>B)<\/strong>&nbsp;Consult or inform all mandatory stakeholders on the policy revision.&nbsp;<\/p>\n\n\n\n<p id=\"block-eba5caf7-78a1-4b4b-a28b-a5a869bc359d\"><strong>Note:<\/strong> <strong>Stakeholders should be given at least 5 business days to review a policy in order to provide meaningful feedback<\/strong>. <strong>Stakeholder engagement should occur within a reasonable timeframe from the date of policy submission to ensure relevancy (i.e., within the last 6 months<\/strong>).<\/p>\n\n\n\n<ul id=\"block-b9184b18-b1ca-41d9-85fa-949ed53b9232\" class=\"wp-block-list\">\n<li>Office of Civil Rights Compliance (formerly the Office for Equity, Equal Opportunity, and Title IX),&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Human Resources,&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Office of Ethics and Compliance,\u00a0<em>consult<\/em><\/li>\n\n\n\n<li>Office of General Counsel,&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Office of the Provost (if policy impacts faculty),&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Academic Senate (if policy impacts faculty),&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Student Life (if policy impacts students),&nbsp;<em>consult<\/em><\/li>\n\n\n\n<li>Department VP or equivalent,&nbsp;<em>inform<\/em><\/li>\n\n\n\n<li>Senior Jurisdiction Owner (SVP),&nbsp;<em>inform<\/em><\/li>\n<\/ul>\n\n\n\n<p id=\"block-cccf4370-f71f-43fb-9db2-fb9fc80e70ef\">Policy Owners are strongly encouraged to consult Staff Assembly on any policies which impact staff.<\/p>\n\n\n\n<p id=\"block-48ffd863-770e-433e-98d0-7e8beb0b362a\">Please contact OEC by emailing usc.policy@usc.edu if you require points of contact for the departments and governance bodies listed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-ef131369-3529-4012-9365-6a95a87f825b\">Step 3 \u2013 Policy Submittal &amp; Quality Check<\/h2>\n\n\n\n<p id=\"block-492b3558-a79f-4dac-9acc-72a068f3dd33\">Submit policy for review and approval via the&nbsp;<a rel=\"noreferrer noopener\" href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=oazanZ84sUyhEwgb5swl_OngAeMCaQxKubG79RgnYHFUNEJSQ0taVEpNTUtOMlFDN1dPVEhTRkxORi4u\" target=\"_blank\">Policy Submittal Form<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-00309ced-dc98-4232-a876-bbbb0ea76605\">Step 4 \u2013 Policy Approval<\/h2>\n\n\n\n<p id=\"block-30c829ec-ad1c-4cf7-9070-d8e9c4ea48dc\">OEC will facilitate the approval process with the Policy Review Core Team and the Jurisdiction Owner.<br>The Policy Owner may be invited to the next Policy Review Core Team meeting to address questions or concerns about the policy, if needed.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-943f0c46-0dcc-4dc3-b46c-090d4e7b8dea\">Step 5 \u2013 Policy Posted &amp; Communicated<\/h2>\n\n\n\n<p id=\"block-6e00b4c4-741b-4ceb-b5fc-24dfd01c8622\">OEC will post the policy to the external policy site. The Policy Owner and Responsible Office are responsible for communicating and training on new policy to impacted groups.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"block-8fec89f6-9a47-40c0-bc57-999a01d93134\">Helpful Resources<\/h2>\n\n\n\n<ul id=\"block-dad7a5c4-fcce-4dbd-a91f-e6215ed411df\" class=\"wp-block-list\">\n<li><a href=\"https:\/\/policy.usc.edu\/wp-content\/uploads\/2022\/03\/Policy-on-Policies-FAQs.pdf\">Policy on Policies FAQ\u2019s<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/policy.usc.edu\/wp-content\/uploads\/2022\/12\/Policy-Process-Infographic.pdf\">Policy Submission Process Infographic<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/policy.usc.edu\/wp-content\/uploads\/2021\/05\/Policy-Governance-Style-Guide-.docx\" target=\"_blank\" rel=\"noreferrer noopener\">Policy Writing Style Guide<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/uscedu.sharepoint.com\/:w:\/s\/PolicyCollaborationSite\/EbhqBvqEWVNFg4qExN1aO4UBkC7pRTgBM-c8edfeI0lBrg?e=CFgd5D\">University Policy Template<\/a><\/li>\n\n\n\n<li><a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=oazanZ84sUyhEwgb5swl_OngAeMCaQxKubG79RgnYHFUNlhSTkkzOVBVMVI0R1dNOFdYVEdST1lDSS4u\" target=\"_blank\" rel=\"noreferrer noopener\">Policy Assessment &amp; Notification Form<\/a>,<\/li>\n\n\n\n<li><a href=\"https:\/\/forms.office.com\/Pages\/ResponsePage.aspx?id=oazanZ84sUyhEwgb5swl_OngAeMCaQxKubG79RgnYHFUNEJSQ0taVEpNTUtOMlFDN1dPVEhTRkxORi4u\" target=\"_blank\" rel=\"noreferrer noopener\">Policy Submittal Form<\/a><\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Step 1 \u2013 Policy Assessment &amp; Notification A)&nbsp;Confirm the need and benefit for a new policy by: B)\u00a0Complete the\u00a0Policy Assessment &amp; Notification Form, which will be routed to the Office of Ethics and Compliance (\u201cOEC\u201d) for review. Policy owners are required to submit this assessment form when submitting a request for new USC policy or&hellip;<\/p><\/div>\n<div class=\"categories\">\n","protected":false},"author":8,"featured_media":0,"parent":99,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_uag_custom_page_level_css":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-7047","page","type-page","status-publish","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>New Policy Submission - Policies and Policy Governance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"New Policy Submission - Policies and Policy Governance\" \/>\n<meta property=\"og:description\" content=\"Step 1 \u2013 Policy Assessment &amp; Notification A)&nbsp;Confirm the need and benefit for a new policy by: B)\u00a0Complete the\u00a0Policy Assessment &amp; Notification Form, which will be routed to the Office of Ethics and Compliance (\u201cOEC\u201d) for review. Policy owners are required to submit this assessment form when submitting a request for new USC policy or&hellip;\" \/>\n<meta property=\"og:url\" content=\"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/\" \/>\n<meta property=\"og:site_name\" content=\"Policies and Policy Governance\" \/>\n<meta property=\"article:modified_time\" content=\"2025-09-19T18:06:02+00:00\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data1\" content=\"2 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/new-policy-submission\\\/\",\"url\":\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/new-policy-submission\\\/\",\"name\":\"New Policy Submission - Policies and Policy Governance\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#website\"},\"datePublished\":\"2023-02-21T21:02:02+00:00\",\"dateModified\":\"2025-09-19T18:06:02+00:00\",\"breadcrumb\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/new-policy-submission\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/new-policy-submission\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/new-policy-submission\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/policy.usc.edu\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Policy Resources\",\"item\":\"https:\\\/\\\/policy.usc.edu\\\/resources\\\/\"},{\"@type\":\"ListItem\",\"position\":3,\"name\":\"New Policy Submission\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#website\",\"url\":\"https:\\\/\\\/policy.usc.edu\\\/\",\"name\":\"Policies and Policy Governance\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/policy.usc.edu\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"New Policy Submission - Policies and Policy Governance","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/","og_locale":"en_US","og_type":"article","og_title":"New Policy Submission - Policies and Policy Governance","og_description":"Step 1 \u2013 Policy Assessment &amp; Notification A)&nbsp;Confirm the need and benefit for a new policy by: B)\u00a0Complete the\u00a0Policy Assessment &amp; Notification Form, which will be routed to the Office of Ethics and Compliance (\u201cOEC\u201d) for review. Policy owners are required to submit this assessment form when submitting a request for new USC policy or&hellip;","og_url":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/","og_site_name":"Policies and Policy Governance","article_modified_time":"2025-09-19T18:06:02+00:00","twitter_card":"summary_large_image","twitter_misc":{"Est. reading time":"2 minutes"},"schema":{"@context":"https:\/\/schema.org","@graph":[{"@type":"WebPage","@id":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/","url":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/","name":"New Policy Submission - Policies and Policy Governance","isPartOf":{"@id":"https:\/\/policy.usc.edu\/#website"},"datePublished":"2023-02-21T21:02:02+00:00","dateModified":"2025-09-19T18:06:02+00:00","breadcrumb":{"@id":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/#breadcrumb"},"inLanguage":"en-US","potentialAction":[{"@type":"ReadAction","target":["https:\/\/policy.usc.edu\/resources\/new-policy-submission\/"]}]},{"@type":"BreadcrumbList","@id":"https:\/\/policy.usc.edu\/resources\/new-policy-submission\/#breadcrumb","itemListElement":[{"@type":"ListItem","position":1,"name":"Home","item":"https:\/\/policy.usc.edu\/"},{"@type":"ListItem","position":2,"name":"Policy Resources","item":"https:\/\/policy.usc.edu\/resources\/"},{"@type":"ListItem","position":3,"name":"New Policy Submission"}]},{"@type":"WebSite","@id":"https:\/\/policy.usc.edu\/#website","url":"https:\/\/policy.usc.edu\/","name":"Policies and Policy Governance","description":"","potentialAction":[{"@type":"SearchAction","target":{"@type":"EntryPoint","urlTemplate":"https:\/\/policy.usc.edu\/?s={search_term_string}"},"query-input":{"@type":"PropertyValueSpecification","valueRequired":true,"valueName":"search_term_string"}}],"inLanguage":"en-US"}]}},"featured_image_src":null,"featured_image_src_square":null,"uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"single-post-image":false,"gb-block-post-grid-landscape":false,"gb-block-post-grid-square":false,"rpwe-thumbnail":false},"uagb_author_info":{"display_name":"kpham760","author_link":"https:\/\/policy.usc.edu\/author\/kpham760\/"},"uagb_comment_info":0,"uagb_excerpt":"Step 1 \u2013 Policy Assessment &amp; Notification A)&nbsp;Confirm the need and benefit for a new policy by: B)\u00a0Complete the\u00a0Policy Assessment &amp; Notification Form, which will be routed to the Office of Ethics and Compliance (\u201cOEC\u201d) for review. Policy owners are required to submit this assessment form when submitting a request for new USC policy or&hellip;","coauthors":[],"author_meta":{"author_link":"https:\/\/policy.usc.edu\/author\/kpham760\/","display_name":"kpham760"},"relative_dates":{"created":"Posted 3 years ago","modified":"Updated 9 months ago"},"absolute_dates":{"created":"Posted on February 21, 2023","modified":"Updated on September 19, 2025"},"absolute_dates_time":{"created":"Posted on February 21, 2023 1:02 pm","modified":"Updated on September 19, 2025 11:06 am"},"featured_img_caption":"","featured_img":false,"series_order":"","_links":{"self":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/pages\/7047","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/users\/8"}],"replies":[{"embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/comments?post=7047"}],"version-history":[{"count":0,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/pages\/7047\/revisions"}],"up":[{"embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/pages\/99"}],"wp:attachment":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/media?parent=7047"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}