{"id":4887,"date":"2017-11-15T18:23:22","date_gmt":"2017-11-16T02:23:22","guid":{"rendered":"https:\/\/policyusc.wpengine.com\/?p=4887"},"modified":"2026-02-05T09:22:03","modified_gmt":"2026-02-05T17:22:03","slug":"vehicle-driver-requirements","status":"publish","type":"post","link":"https:\/\/policy.usc.edu\/vehicle-driver-requirements\/","title":{"rendered":"Vehicle\/Driver Requirements"},"content":{"rendered":"\n<h2 class=\"wp-block-heading\">1. Policy<\/h2>\n\n\n\n<p>Issued: 11\/11\/2017&nbsp;<br>Last Revised: 06\/12\/2023&nbsp;<br>Last Reviewed:\u202f\u202f \u202f6\/12\/2023<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">2. Policy Purpose<\/h2>\n\n\n\n<p>The California Vehicle Code 1808.1 requires the University to participate in the Department of Motor Vehicle\u2019s Employer Pull Notice (EPN) program.&nbsp; The purpose of this policy is to comply with Vehicle Code 1808.1 and define the compliance, restrictions, and parameters for operating university vehicles, rental vehicles, leased vehicles, and personal vehicles for university business.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">3. Scope and Application<\/h2>\n\n\n\n<p>This policy applies to all USC students, faculty, staff (including temporary or resource) and visitors who are required and authorized to drive university vehicles on or off campus, for business purpose.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">4. Definitions<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>TERM<\/th><th>DEFINITION<\/th><\/tr><\/thead><tbody><tr><td>Department Fleet Manager&nbsp;<\/td><td>An employee assigned by a school or department to oversee management of university vehicle&nbsp;<\/td><\/tr><tr><td>university vehicles&nbsp;<\/td><td>Vehicles owned by the university&nbsp;<\/td><\/tr><tr><td>rental vehicles&nbsp;<\/td><td>Vehicle rentals or hired car from a car rental agency&nbsp;<\/td><\/tr><tr><td>leased vehicles&nbsp;<\/td><td>Long term vehicle rental agreement&nbsp;<\/td><\/tr><tr><td>personal vehicles&nbsp;<\/td><td>Vehicle owned by student, faculty, staff (including temporary or resource) or visitor.&nbsp;<\/td><\/tr><tr><td>pull program&nbsp;<\/td><td>Driver motor vehicle record (MVR) monitoring program&nbsp;<\/td><\/tr><tr><td>MVR&nbsp;<\/td><td>Motor Vehicle Record from Department of Motor Vehicles&nbsp;<\/td><\/tr><tr><td>authorized driver&nbsp;<\/td><td>Approved USC students, faculty, staff (including temporary or resource) and visitors qualified to drive a university vehicle&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">5. Policy Details<\/h2>\n\n\n\n<p>The Office of Risk Management and Insurance must pre-approve all employees (including all categories of faculty, staff, student, or temporary employees), who drive university vehicles. Non-USC individuals who do not fall in the categories listed above are prohibited from driving university vehicles unless authorized by the Office of Risk Management. Failure to follow these procedures may result in disciplinary action up to and including termination of employment.&nbsp;<\/p>\n\n\n\n<p>USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business.\u202f&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">6. Procedures<\/h2>\n\n\n\n<p><a href=\"https:\/\/policy.usc.edu\/wp-content\/uploads\/2026\/02\/USC-Vehicle-and-Driver-Procedures.docx\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>USC Vehicle and Driver Procedures<\/strong><\/a><strong>\u00a0<\/strong><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">7. Forms<\/h2>\n\n\n\n<p><a href=\"https:\/\/risk.usc.edu\/epn-pull-program\/\" target=\"_blank\" rel=\"noreferrer noopener\">USC Pull Program (California License)<\/a>\u202f- <a href=\"https:\/\/risk.usc.edu\/files\/2023\/05\/USC-Pull-Program_2023.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Authorization for Release of Driver Record&nbsp;<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/risk.usc.edu\/epn-pull-program\/\" target=\"_blank\" rel=\"noreferrer noopener\">USC Pull Program (Out of State License)<\/a>\u202f<strong>&#8211; <\/strong><a href=\"http:\/\/risk.usc.edu\/files\/2023\/05\/USC-Pull-Program_2023.pdf\" target=\"_blank\" rel=\"noreferrer noopener\">Authorization for Release of Driver Record&nbsp;<\/a>&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">8. Responsibilities<\/h2>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>POSITION or OFFICE<\/th><th>RESPONSIBILITIES<\/th><\/tr><\/thead><tbody><tr><td><strong>Risk Management<\/strong>&nbsp;<\/td><td>Monitoring and communication of Vehicle Driver policy and pull program&nbsp;&nbsp;<\/td><\/tr><tr><td><strong>Department Fleet Manager<\/strong>&nbsp;<\/td><td>Ensure department or school employees are enrolled in USC pull program&nbsp;&nbsp;Notify Office of Risk Management and Insurance of add\/deletions to pull program&nbsp;&nbsp;<\/td><\/tr><tr><td><strong>Employees<\/strong>&nbsp;<\/td><td>Notify Office of Risk Management and Insurance of any accidents in university vehicle&nbsp;&nbsp;Employees must immediately report to their manager or Department Fleet Manager any conditions that may potentially affect the safe operation of a university vehicle.&nbsp;&nbsp;Authorized drivers must immediately report a change in their driver\u2019s license status to their manager or the Office of Risk Management and Insurance&nbsp;&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">9. Related Information<\/h2>\n\n\n\n<p><a href=\"https:\/\/transnet.usc.edu\/index.php\/enterprise-car-rentals\/\" target=\"_blank\" rel=\"noreferrer noopener\">USC Preferred Rental Car Agencies<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/us2.concursolutions.com\/home.asp\" target=\"_blank\" rel=\"noreferrer noopener\">Travel &amp; Expense Portal<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"http:\/\/www.risk.usc.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of Risk Management &amp; Insurance website<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/risk.usc.edu\/driver-training\/\" target=\"_blank\" rel=\"noreferrer noopener\">The Office of Risk Management &amp; Insurance &#8211; Defensive Driver Training<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/trojanlearn.csod.com\/LMS\/catalog\/Welcome.aspx?tab_page_id=-67&amp;tab_id=-1\" target=\"_blank\" rel=\"noreferrer noopener\">Trojan Learn<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/www.dmv.ca.gov\/portal\/dmv\" target=\"_blank\" rel=\"noreferrer noopener\">California DMV Website<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/ois.usc.edu\/\" target=\"_blank\" rel=\"noreferrer noopener\">Office of International Services website<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/policy.usc.edu\/drug-free\/\" target=\"_blank\" rel=\"noreferrer noopener\">USC Drug-Free policy<\/a>&nbsp;<\/p>\n\n\n\n<p>Office of Risk Management Incident Reporting Portal -\u202f<a href=\"https:\/\/adminapps.usc.edu\/aims\/risk\" target=\"_blank\" rel=\"noreferrer noopener\">Origami Risk Portal<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/leginfo.legislature.ca.gov\/faces\/codes_displaySection.xhtml?sectionNum=23123.5.&amp;lawCode=VEH#:~:text=(a)%20A%20person%20shall%20not,and%20hands-free%20operation%2C%20and\" target=\"_blank\" rel=\"noreferrer noopener\">California\u2019s Hand-Held Wireless Telephone Laws<\/a>&nbsp;<\/p>\n\n\n\n<p><a href=\"https:\/\/uscedu-my.sharepoint.com\/personal\/aquinosu_usc_edu\/Documents\/Vehicle%20Driver%20Policy\/California%20Code,%20Vehicle%20Code%201808.1\" target=\"_blank\" rel=\"noreferrer noopener\">California Code, Vehicle Code 1808.1<\/a>&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">10. Contacts<\/h2>\n\n\n\n<p>Please direct any questions regarding this policy to:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-table\"><table class=\"has-fixed-layout\"><thead><tr><th>OFFICE<\/th><th>PHONE<\/th><th>EMAIL<\/th><\/tr><\/thead><tbody><tr><td><strong>Office of Risk Management and Insurance<\/strong>&nbsp;<\/td><td>213-740-5091&nbsp;<\/td><td><a href=\"mailto:uscrisk@usc.edu\" target=\"_blank\" rel=\"noreferrer noopener\">uscrisk@usc.edu<\/a>&nbsp;<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>This policy covers requirements for the use of university vehicles. USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business.<\/p><\/div>\n<div class=\"categories\"><a class=\"category-single\" href=\"https:\/\/policy.usc.edu\/category\/all-policy-topics\/health-and-safety\/\">Health and Safety<\/a><a class=\"category-single\" href=\"https:\/\/policy.usc.edu\/category\/publicly-available\/\">Publicly Available<\/a><\/p>\n","protected":false},"author":5,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","advgb_blocks_editor_width":"","advgb_blocks_columns_visual_guide":"","_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":"","_links_to":"","_links_to_target":""},"categories":[28,1],"tags":[6,8],"class_list":["post-4887","post","type-post","status-publish","format-standard","hentry","category-health-and-safety","category-publicly-available","tag-faculty","tag-staff"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Vehicle\/Driver Requirements - Policies and Policy Governance<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/policy.usc.edu\/vehicle-driver-requirements\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Vehicle\/Driver Requirements - Policies and Policy Governance\" \/>\n<meta property=\"og:description\" content=\"This policy covers requirements for the use of university vehicles. USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business.Health and SafetyPublicly Available\" \/>\n<meta property=\"og:url\" content=\"https:\/\/policy.usc.edu\/vehicle-driver-requirements\/\" \/>\n<meta property=\"og:site_name\" content=\"Policies and Policy Governance\" \/>\n<meta property=\"article:published_time\" content=\"2017-11-16T02:23:22+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-02-05T17:22:03+00:00\" \/>\n<meta name=\"author\" content=\"Michelle Yi\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Michelle Yi\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/#article\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/\"},\"author\":{\"name\":\"Michelle Yi\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#\\\/schema\\\/person\\\/f9cd120330626865a9184f0e5d9e7057\"},\"headline\":\"Vehicle\\\/Driver Requirements\",\"datePublished\":\"2017-11-16T02:23:22+00:00\",\"dateModified\":\"2026-02-05T17:22:03+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/\"},\"wordCount\":574,\"keywords\":[\"Faculty\",\"Staff\"],\"articleSection\":[\"Health and Safety\",\"Publicly Available\"],\"inLanguage\":\"en-US\"},{\"@type\":\"WebPage\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/\",\"url\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/\",\"name\":\"Vehicle\\\/Driver Requirements - Policies and Policy Governance\",\"isPartOf\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#website\"},\"datePublished\":\"2017-11-16T02:23:22+00:00\",\"dateModified\":\"2026-02-05T17:22:03+00:00\",\"author\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#\\\/schema\\\/person\\\/f9cd120330626865a9184f0e5d9e7057\"},\"breadcrumb\":{\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/#breadcrumb\"},\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"ReadAction\",\"target\":[\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/\"]}]},{\"@type\":\"BreadcrumbList\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/vehicle-driver-requirements\\\/#breadcrumb\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"name\":\"Home\",\"item\":\"https:\\\/\\\/policy.usc.edu\\\/\"},{\"@type\":\"ListItem\",\"position\":2,\"name\":\"Vehicle\\\/Driver Requirements\"}]},{\"@type\":\"WebSite\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#website\",\"url\":\"https:\\\/\\\/policy.usc.edu\\\/\",\"name\":\"Policies and Policy Governance\",\"description\":\"\",\"potentialAction\":[{\"@type\":\"SearchAction\",\"target\":{\"@type\":\"EntryPoint\",\"urlTemplate\":\"https:\\\/\\\/policy.usc.edu\\\/?s={search_term_string}\"},\"query-input\":{\"@type\":\"PropertyValueSpecification\",\"valueRequired\":true,\"valueName\":\"search_term_string\"}}],\"inLanguage\":\"en-US\"},{\"@type\":\"Person\",\"@id\":\"https:\\\/\\\/policy.usc.edu\\\/#\\\/schema\\\/person\\\/f9cd120330626865a9184f0e5d9e7057\",\"name\":\"Michelle Yi\",\"image\":{\"@type\":\"ImageObject\",\"inLanguage\":\"en-US\",\"@id\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/09f848707b5120288b48ef4c6768f2f1ba494ca379480902990d7e47fd184c64?s=96&d=mm&r=g\",\"url\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/09f848707b5120288b48ef4c6768f2f1ba494ca379480902990d7e47fd184c64?s=96&d=mm&r=g\",\"contentUrl\":\"https:\\\/\\\/secure.gravatar.com\\\/avatar\\\/09f848707b5120288b48ef4c6768f2f1ba494ca379480902990d7e47fd184c64?s=96&d=mm&r=g\",\"caption\":\"Michelle Yi\"}}]}<\/script>\n<!-- \/ Yoast SEO plugin. -->","yoast_head_json":{"title":"Vehicle\/Driver Requirements - Policies and Policy Governance","robots":{"index":"index","follow":"follow","max-snippet":"max-snippet:-1","max-image-preview":"max-image-preview:large","max-video-preview":"max-video-preview:-1"},"canonical":"https:\/\/policy.usc.edu\/vehicle-driver-requirements\/","og_locale":"en_US","og_type":"article","og_title":"Vehicle\/Driver Requirements - Policies and Policy Governance","og_description":"This policy covers requirements for the use of university vehicles. 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USC reserves the right, at its discretion, to prohibit any individual from driving a university vehicle, or to prohibit an employee from driving a personal vehicle for university business.Health and SafetyPublicly Available","coauthors":[],"tax_additional":{"categories":{"linked":["<a href=\"https:\/\/policy.usc.edu\/category\/all-policy-topics\/health-and-safety\/\" class=\"advgb-post-tax-term\">Health and Safety<\/a>","<a href=\"https:\/\/policy.usc.edu\/category\/publicly-available\/\" class=\"advgb-post-tax-term\">Publicly Available<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Health and Safety<\/span>","<span class=\"advgb-post-tax-term\">Publicly Available<\/span>"]},"tags":{"linked":["<a href=\"https:\/\/policy.usc.edu\/category\/publicly-available\/\" class=\"advgb-post-tax-term\">Faculty<\/a>","<a href=\"https:\/\/policy.usc.edu\/category\/publicly-available\/\" class=\"advgb-post-tax-term\">Staff<\/a>"],"unlinked":["<span class=\"advgb-post-tax-term\">Faculty<\/span>","<span class=\"advgb-post-tax-term\">Staff<\/span>"]}},"comment_count":0,"relative_dates":{"created":"Posted 9 years ago","modified":"Updated 4 months ago"},"absolute_dates":{"created":"Posted on November 15, 2017","modified":"Updated on February 5, 2026"},"absolute_dates_time":{"created":"Posted on November 15, 2017 6:23 pm","modified":"Updated on February 5, 2026 9:22 am"},"featured_img_caption":"","series_order":"","_links":{"self":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/posts\/4887","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/comments?post=4887"}],"version-history":[{"count":0,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/posts\/4887\/revisions"}],"wp:attachment":[{"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/media?parent=4887"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/categories?post=4887"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/policy.usc.edu\/wp-json\/wp\/v2\/tags?post=4887"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}